Appointment Letter
A formal appointment letter template for Indian employees, capturing reporting structure, working hours, leave, and statutory particulars required under Shops and Establishments norms.
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What is a Appointment Letter?
A statutory-friendly appointment letter template for Indian establishments capturing mandatory particulars, reporting, working hours, and leave details required under Shops and Establishments norms.
When should you use this?
Common situations where this document is the right choice.
What's included
Key sections and clauses in this document.
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Frequently asked questions
Everything you need to know before creating your document.
Is an appointment letter mandatory under Indian labour laws?+
Many state Shops and Establishments Acts, such as those in Delhi and Telangana, explicitly require employers to issue letters of appointment containing specified particulars, and it is considered best practice across India.
How is the appointment letter different from the offer letter?+
The offer letter typically precedes joining and records the employer’s intent, whereas the appointment letter is issued at or after joining and serves as formal evidence of employment and statutory particulars.
Can I change working hours and weekly off after issuing this letter?+
Yes, working hours and weekly offs can be adjusted within statutory limits and company policy, but material changes should ideally be communicated in writing and reflected in updated rosters or addenda.
Should notice period in the appointment letter match the employment agreement?+
Yes, to avoid disputes, the notice period and termination mechanics in the appointment letter, offer letter, and employment agreement should be consistent or clearly cross-referenced.
Do I need to file copies of appointment letters with authorities?+
Some states historically required additional copies or registers for inspection, but generally you must at least retain copies internally for inspection by labour authorities when requested.
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Compliant with Indian law
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Appointment Letter