Board Meeting Minutes
Structured Board Meeting Minutes template for Indian companies capturing attendance, agenda, deliberations, resolutions, voting outcomes and action items in compliance with Section 118 of the Companies Act, 2013 and Secretarial Standards.
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What is a Board Meeting Minutes?
This is a comprehensive Board Meeting Minutes template for Indian companies designed to capture meeting particulars, attendance, agenda, discussions, resolutions, voting and action items in a format consistent with Section 118 of the Companies Act, 2013 and Secretarial Standard-1.
When should you use this?
Common situations where this document is the right choice.
What's included
Key sections and clauses in this document.
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Frequently asked questions
Everything you need to know before creating your document.
Within how many days must board minutes be finalised and signed?+
Section 118 of the Companies Act, 2013 read with Secretarial Standard-1 requires minutes of board meetings to be entered in the minutes book within 30 days of the conclusion of the meeting and signed by the Chairperson.
Do minutes need to capture verbatim discussions?+
No, minutes should provide a fair and correct summary of the proceedings, key comments and rationale for decisions, rather than a verbatim transcript.
Can board meetings held via video conference be recorded in the same minutes format?+
Yes, virtual meetings are recorded similarly, with additional mention of participation through video conferencing and compliance with the Companies Act and Secretarial Standards regarding electronic participation.
Should draft minutes be circulated to all directors?+
Yes, Secretarial Standards recommend circulation of draft minutes to all directors within prescribed timelines for comments before finalisation and signing.
Can minutes be maintained in electronic form?+
Yes, minutes may be maintained in electronic form in compliance with Section 120 of the Companies Act, 2013 and applicable rules, provided security, integrity and retrieval requirements are met.
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Board Meeting Minutes